Attendance Policies
SCHOOL INFORMATION
CHARLOTTE WOOD MIDDLE SCHOOL
Attendance Secretary: Stephanie Oertel
School Office hours are 7:30am. to 4:00pm. on school days.
ATTENDANCE CODES IN INFINITE CAMPUS
Attendance Codes
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ACT
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(Activity) - On campus activity, not in class(e.g., rally or with another teacher
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ISC
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(Independent Study Complete) - IS contract completed
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ACT1
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Day field trip/athletic trip within in 200 mi
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ISN
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(Independent Study Not Complete) - IS contracts not yet completed
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ACT2
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Trips in CA with overnight stay
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PBS
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PBS (Present before suspension) - SECONDARY: Entered for all periods a student was in class prior to suspension but at school less than minimum day requirement for grades 6-12 (240 min) (No ADA)
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ACT3
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Trips out of state with overnight stay
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PSUS
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PSUS (Partial Suspension) - ELEMENTARY: When a student was in class prior to suspension and at school for least minimum day requirement for grade level (K: 180 min, 1-3: 230 min, 4-5: 240 min) (ADA earned)
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ADM
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(Admin/Counseling) - in counselor, nurse or admin office
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SUS
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(Suspension) - Full day of suspension
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CUT
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(Truant) - Absent without parent call, left class without permission, on campus but did not attend class
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TDY
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(Tardy Unexcused) - Late arrival, not a valid reason
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EDE
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(Early Dismissal Excused) - Leaving early, parent call, reason a valid excuse
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UNX
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(Unexcused Absence) - Absent with parent call, reason is not a valid excuse
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EDT
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(Early Dismissal Truant) - Leaving more than 30 min. early, reason is not a valid excuse
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VP
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(Verified Present) - Present for only one school period that day
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EDU
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(Early Dismissal Unexcused) - Leaving early, reason is not a valid excuse
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VT
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(Verified Tardy) - Present for only one period that day and arrive Tardy
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EDY
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(Excused Tardy) - Late arrival, parent call, reason is valid excuse
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VTY
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(Tardy 30+ min) - Arriving 30+ min late, reason not a valid excuse
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EXC
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(Excused Absence) - Absent with parent call, valid excuse
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HHC
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(Home & Hospital Complete) - H/H instruction received per H/H teacher
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HHN
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(Home & Hospital not complete) - H/H scheduled but not completed
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ILL
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(Illness) - Absence due to illness (including medical appointments)
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ILLN
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(Illness with doctor’s note) - Absence due to illness with doctor’s note provided
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INH
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(In-House Suspension) - On-campus suspension
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OVERALL ATTENDANCE EXPECTATIONS
San Ramon Valley Unified School District believes there is a direct relationship between consistent attendance and student success. Students with good attendance achieve higher grades, feel more connected to their school community, realize success, earn the necessary credits for graduation, and learn positive habits that will support future college and career readiness and success.
- At Charlotte Wood Middle School, all students are expected to attend all classes daily and they are expected to arrive on time except for excused absences.
- We define “on time” as being inside the classroom when the bell rings.
- Attendance will be taken during each class period.
- Students and Parents/Guardians should monitor their attendance through the Infinite Campus portal. If you need help with Infinite Campus logins, please contact portalhelp@srvusd.net.
ABSENCES AND EXCUSES
Regular school attendance is an important part of a student’s educational success, and in fact state law requires daily attendance at school. Students who attend school regularly have been shown to achieve at higher levels than students who do not have regular attendance, and poor attendance is associated with higher dropout rates and lower achievement in reading, math, and general knowledge.
Please see our attendance policies and procedures below. If you have any questions, please contact your school Attendance Office/Line at [customize].
- It is the parent/guardian’s responsibility to communicate with the school Attendance Office for any full or partial day absences. The phone number for your student’s Attendance Line can be found [customize]
- *Attendance Must Be Cleared Within two (2) school days (48 hours). All absences not cleared with the Attendance Office within two (2) days after a student’s return to school will be recorded as a CUT.
METHODS OF VERIFICATION FOR REPORTING ABSENCES
The following methods may be used to report or verify student absences:
- Phone call, or signed written note from parent/guardian. Email from the parent/guardian is also acceptable.
- Conversation, in person or by telephone, between the verifying employee and the student's parent/guardian. Voicemail on the attendance line is also acceptable.
- Visit to the student's home by the verifying employee, or any other reasonable method which establishes the fact that the student was absent for the reasons stated.
- Physician's verification.
- When excusing students for confidential medical services or verifying such appointments, district staff shall not ask the purpose of such appointments but may contact a medical office to confirm the time of the appointment.
- When a student has accumulated 10 full-day excused, scattered absences in the school year as verified by methods listed in #1-3 above, subsequent full or partial day absences for illness or physician’s appointment shall require physician’s verification or to be excused by method of the district's chronic illness form.
EXCUSED ABSENCES DEFINED
A student's absence shall be excused for the following reasons as outlined by California Ed Code 48205: (See AR 5113 for additional details)
- Student illness
- Medical, dental, optometrical, or chiropractic appointment
- Attendance at funeral services for a member of the immediate family
- Observation of a holiday or ceremony of his/her religion
- Attendance at religious retreats not to exceed four hours per semester
- Appearance in court
- Jury duty
- Attendance at an employment conference
- Attendance at an educational conference on the legislative or judicial process offered by a nonprofit organization
- Service as a member of a precinct board for an election pursuant to Elections Code 12302
- Participation in religious exercises or to receive moral and religious instruction in accordance with district policy
EXCESSIVE EXCUSED ABSENCES
BP/AR 5113 Absences and Excuses
BP/AR 5113.1 Chronic Absence and Truancy
An administrator or designee may call a parent conference for each student when the student has accumulated ten (10) full-day excused, scattered absences during the school year. After the 10th full-day excused absence, a doctor’s note will be required for each subsequent full or partial day absence for illness or physician’s appointment to mark the absence as excused. We encourage students who are experiencing ongoing health issues that impact regular attendance to reach out to the school nurse or counselor for additional support.
MAKE-UP WORK FOR LEGALLY EXCUSED ABSENCES
When a student is absent for a legitimately excused or a justifiable personal excused absence, that student shall be allowed to complete all assignments and tests missed during the absence that can be reasonably provided. Upon satisfactory completion within a reasonable period of time, the student shall be given full credit for assignments and tests completed. The teacher shall determine what tests and assignments shall be reasonably equivalent to, but not necessarily identical to, the tests and assignments that the pupil missed during the absence. (Education Code 48205)
TRUANCY AND THE SCHOOL ATTENDANCE REVIEW BOARD (SARB)
Students meeting the definition for truancy begin the truancy process outlined in SRVUSD Board Policy AR 5113.1. Education Code section 48260 provides a definition for truancy:
- A student who is absent from school without a valid excuse three full days in one school year
- A student who is tardy or absent for more than a 30-minute period during the school day without a valid excuse on three occasions in one school year
- Any combination of these (SRVUSD Infinite Campus attendance codes triggering truancy are: CUT, UNX, VTY, EDT)
Steps in the Truancy Process:
- First notification letter is sent home by the school site notifying parent/guardian of the incidents of truancy.
- Second notification letter is sent home by the school site notifying parent/guardian of additional incidents of truancy. The school site will contact the parent/guardian to attend a required Student Attendance Review Team (SART) or Attendance Intervention meeting at the school to discuss concerns and collaboratively develop a plan to improve attendance. A follow-up meeting may also be scheduled to evaluate how the plan is working and make adjustments as needed.
- Third notification letter is sent home by the school site notifying parent/guardian of further incidents of truancy and that the school site will be making a referral to the District SARB panel.
- Certified letter is sent by the District SARB Coordinator indicating the date, time, and location of the SARB Hearing. Parents/Guardian and student are required to attend.
- Student is referred to Juvenile Court.
The School Attendance Review Board (SARB) process was created by the State Legislature in Education Code section 48320, et seq. to promote and support the coordination of school, community, and home efforts to deal with student attendance and behavior problems. The SARB panel maximizes the use of all available resources and services, avoiding unnecessary duplication of resources to resolve attendance and behavior problems, and diverting students with school related problems from the juvenile justice system.
For more detailed information related to truancy and our district’s policies related to truancy, SART and SARB, please visit the district website.
